Privacy Policy

APREN - Associação Portuguesa de Energias Renováveis, headquartered at Av. Sidónio Pais nº18 r/c Esq. 1050-215 Lisboa – Portugal, is the entity responsible for processing personal data, defining what data is collected, the means of processing, and the purposes for which the data is used. 

If you have any questions or wish to file a complaint, you may do so via the following email address: apren@apren.pt.

You also have the right to lodge a complaint with the National Data Protection Commission (CNPD) regarding the processing of your personal data by APREN.

2.1. What is personal data?

Personal data is considered to be any and all information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier. An identifier may be, for example, a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
 
2.2. Who are the data subjects?
Any interested natural person to whom the data relates and who uses, or intends to use, the services provided by APREN.

The representative/collaborator or point of contact for our Associates, in the case of legal entities, within the scope of carrying out our activity.

2.3. What categories of personal data are processed at APREN?

Identification Data: see examples below.
 

Personal and Contact Information: Civil or tax identification data, data necessary for payment, billing address, date of birth, telephone number, and email address.

2.4. How and when is your personal data collected?
APREN collects your data in the following situations:

• Handling information requests;
• Sending you information about events and happenings that may be of interest to you (newsletters and brochures);
• Acquiring knowledge about our members and users, with the purpose of adapting the website and the content provided to their objectives.

Some personal data is mandatory and, in case of lack or insufficiency of this data, APREN will not be able to provide the service in question, so we will inform you of the mandatory nature of providing the data when necessary.

The personal data collected is processed electronically and in strict compliance with legislation regarding privacy and personal data protection, being stored in specific databases created for this purpose and, under no circumstances, will the data collected be used for any purpose other than that for which consent was given by the data subject.

Individuals under the age of 18 may only provide their Personal Data with the consent of their legal representatives.

The grounds that legitimize the processing of your personal data by APREN are as follows:

• Consent - your personal data may be processed based on your free, specific, informed and explicit expression of will, in which you accept, through a declaration or unequivocal affirmative action, that your personal data be subject to processing.
• Contract execution - your personal data may be necessary to clarify doubts, and for the execution and management of the member's relationship with APREN.
• Compliance with legal obligation - your data may be necessary for compliance with a legal obligation to which the data controller, in this case APREN, is subject.
• Legitimate interest - your data may be necessary for carrying out certain tasks related to APREN's business activity, except in cases where your privacy and data protection rights should prevail.

APREN will process your personal data in accordance with the following (legal basis and purposes):

• Consent: We process the personal data of interested parties, who are not members, in the association's activities based on their consent, in order to promote events, actions, training, congresses, and other activities.
• Pre-contractual due diligence and/or execution of a contract to fulfill a legal obligation: We process personal data for the purposes of concluding, executing, and managing the contract entered into between the member and APREN.
• Legitimate interest: When processing is necessary to comply with legal obligations, your personal data will be transmitted to administrative and tax authorities, for example, for invoicing purposes, responding to and resolving any complaints registered in the Complaints Book, among others. We may process data based on APREN's legitimate interest and in order to manage its responsibilities more efficiently, as well as to respond to contact requests made by non-members, among others.

In the case of members that are legal entities, and in order to fulfill its statutory obligations, APREN needs to collect some personal data (name, email and telephone) of the representative or employee of that company, solely for the purpose of enabling the proper execution of its duties.

If the member is a legal entity, it must ensure that the data collected from its representatives/employees is collected and transmitted to APREN lawfully (under one of the grounds for lawfulness provided for in applicable legislation), and must grant the holders of personal data, their representatives or employees, the right to information about the processing of this data.

4.1. Personal Data Retention Period 
APREN retains the personal data of data subjects only for the period strictly necessary to achieve the purpose for which it was collected. In certain cases, the law requires data to be retained for a specific period, namely in the case of data necessary for information to the Tax Authority, which will be kept for 10 years, in accordance with current legislation.

We will also retain your data for as long as you maintain a relationship with APREN within the scope of its activities until these activities cease. However, we may retain your personal data for periods longer than the duration of the service provided, based on your consent, to ensure rights and obligations related to the service or in situations where APREN has a legitimate interest, always respecting the period necessary to achieve the purpose for which it was collected.

In the absence of a specific legal obligation, your data will only be processed for the period necessary to fulfill the purposes that motivated its collection, and as long as there are legitimate grounds that allow its retention by APREN.

As a rule, your personal data, when processed for marketing purposes, will be kept for a maximum period of 5 years from the date of collection of your consent or the last contact made (whichever occurs last), unless you withdraw your consent within this period.

Once the maximum retention period has been reached, personal data will be irreversibly anonymized (although the anonymized data may be retained) or securely destroyed.

APREN only transmits your personal data when necessary for the purposes described above, namely, for the provision of services requested by you. To this end, your personal data may be shared with other companies in order to guarantee the provision of our services.

APREN's suppliers and/or service providers are contractually bound by the same terms and conditions for the processing of personal data as APREN itself, and are prohibited from using, transferring, disclosing or recording the data subject's personal data for any purpose other than that for which they were specifically contracted (or without their consent, as applicable).

APREN may transmit your personal data, depending on the purpose for which it was collected, to the following categories of recipients: event organization companies, and also administrative and tax authorities, with only the data necessary for the development of the activity pursued by these entities being transmitted.

Your personal data may also be transmitted to entities to whom the data must be communicated by law, such as the tax authority. 

The data collected will not be transferred to entities located outside the territory of the European Union. 

Please note that APREN is not responsible for the privacy practices of third-party websites linked to our website, and cannot guarantee the accuracy or authenticity of the information contained therein. We advise you to read the privacy policies of any other website linked to our website.

APREN guarantees the applicability and fulfillment of all rights of the holder of personal data as stipulated in the General Data Protection Regulation and applicable national legislation.

• Right of Access: You have the right to obtain from APREN confirmation as to whether or not personal data concerning you is being processed and, if so, the right to access your personal data and information relating to that processing, for example, you may request an exact copy of your data and request additional information about the processing we carry out.
• Right to Rectification : You also have the right to obtain from APREN, without undue delay, the rectification of inaccurate personal data concerning you, in particular the right to correct or complete your personal data.
• Right to erasure of data (“right to be forgotten”) : You may exercise the right to obtain the erasure of your personal data from APREN without undue delay, provided that: the data is no longer necessary for the purpose that motivated its processing; when you withdraw your consent and there are no other valid grounds for its retention; when you object to the processing and there are no overriding legitimate interests on the part of APREN, as well as in other cases legally provided for.
• Right to Data Portability : You have the right to receive the personal data concerning you that you have provided to APREN, in a structured, commonly used and machine-readable format, as well as the right to transmit this data to another data controller (if technically feasible) without hindrance from APREN, and if the processing is based on consent or a contract, and if the processing is carried out by automated means.
• Right to withdraw consent : You may, at any time, change your consent, limit it to certain types of processing or withdraw it; however, the withdrawal of consent does not compromise the lawfulness of the processing carried out based on the consent previously given.
• Right to Object : You may also object, at any time, to the processing of your personal data, when there are no compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims. It is also important to add that you have the right to object, at any time, to the processing of your data for direct marketing purposes. In this case, APREN undertakes to cease processing the data for this purpose.
• Right to Restriction of Processing : In certain situations, you have the right to obtain from APREN the restriction of the processing of your data, namely if you contest the accuracy of the personal data for a period that allows APREN to verify its accuracy, in cases where the data are no longer necessary for the purposes of the processing but are still required by the data subject for the establishment, exercise or defense of legal claims, and also when you object to the processing, until it is verified that the legitimate interests of APREN prevail over yours, as well as in other cases legally provided for.
• Right not to be subject to automated decision-making : APREN does not make decisions based on automated processing. In any case, the data subject has the right not to be subject to any decision taken solely on the basis of automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.

7.1. Exercising your rights
You may exercise your rights free of charge, except if the request is manifestly unfounded or excessive, in which case a reasonable fee may be charged taking into account the costs.

We will respond to your requests within a maximum of 30 days, except in cases of more complex requests.

Indeed, you may exercise your rights through the following addresses:

• Letter: Av. Sidónio Pais nº18 r/c Esq. 1050-215 Lisbon, Portugal
• Email: apren@apren.pt
• Telephone contact: (+351) 213 151 621

However, if you are not satisfied with our response after exercising any of these rights, you have the right to lodge a complaint with the CNPD. 

APREN uses appropriate physical, technological, organizational, and security measures to protect your personal data, safeguarding the personal data you provide to us against its dissemination, loss, misuse, alteration, unauthorized processing or access, as well as against any other form of unlawful processing.

APREN uses commonly employed technology to safeguard your Personal Data from misuse, ensuring that only authorized individuals have access to your data and that any APREN partners involved in its activities will handle your Personal Data with the same level of strict confidentiality. The storage and transmission of your data over the Internet will be protected by up-to-date technological means.

The Site does not use "cookies".

APREN reserves the right to change, alter, add to, or delete parts of these Website Terms of Use at any time, whenever it deems it appropriate. We advise you to periodically access this page to check for any changes to the Website Terms of Use that are permanently in effect. Your continued use of this website after the publication of changes to the Website Terms of Use will be understood as acceptance of the changes made.